Accounts Payable Specialist (with Bookkeeping & Office Support)

Are you a detail-driven professional who thrives on accuracy and organization? A local, established Appleton manufacturer is looking for an Accounts Payable Specialist to join their tight-knit team. This isn't just a data entry role—you’ll be a key player in our financial operations, providing essential bookkeeping support and stepping in to ensure our customer service and office operations run like a well-oiled machine. If you enjoy a fast-paced environment where your day is varied and your contributions are visible, we want to hear from you.

Position – Accounts Payable Specialist (with Bookkeeping & Office Support)

Job Location – Appleton, WI

Starting Date – ASAP

Employment Term – Temp to hire

Employment Type – Full time

Work Hours (Shift) –  1st shift

Starting Pay – $20/hr

Benefits – Medical, Vision, Dental, 401(K), Paid Vacation, Paid Holidays, Referral Bonus

Required Education – High School Diploma/GED

Required Experience – At least 2 years of experience

Your Core Responsibilities

Accounts Payable & Inventory

• The Full Cycle: Match POs, BOLs, and invoices; verify pricing/terms and enter them into the system.
• Inventory Tracking: Adjust inventory reports based on incoming invoices.
• Disbursements: Generate weekly AP checks, obtain signatures, and manage distribution and filing.
• Compliance: Prepare materials for annual audits and tax returns; manage records retention and disposal.

Bookkeeping & Financial Analysis

• Month-End: Administer closing processes, including journal entries, accruals, and bank reconciliations.
• Trade Management: Compile Trade Promotions spreadsheets and lead the monthly Trade Analysis process—identifying trends or discrepancies and reporting insights to leadership.
• Reporting: Create monthly sales reports and bi-monthly maintenance reports.

Collaborative Office Support (Backup)

• Customer Service: Answer incoming calls, handle customer complaints with professionalism, and manage outbound calls for our Quaker Bakery line.
• Order Entry: Use Sage BusinessWorks to enter phone/email orders and manage the standing orders binder.
• Sales Support: Manage the Sales Team email, supervise sample fulfillment, and coordinate UPS shipments.
• Versatility: Provide backup for payroll and fill in for the Office Manager as needed.

What We’re Looking For

• The Tech Stack: High proficiency in Excel, Word, and Email. Experience with Sage BusinessWorks is a major plus.
• Detail Obsessed: You take pride in a high degree of accuracy and precision.
• Adaptable: You are comfortable in a fast-paced environment where priorities can shift quickly.
• Team Player: You have a pleasant, courteous personality and enjoy the unique culture of a small office environment.
• Self-Starter: You have a strong work ethic and the ability to self-supervise effectively.

Please send your resume to [email protected]. Call/text 920-954-1566 or apply online at www.seekcareers.com.

Keywords: office assistant, customer service, data entry, accounts payable, bookkeeper

About SEEK Careers/Staffing

You are a person with unique skills, experience and education. When you want to be heard and when you want to be matched with great career opportunities that are right for you, you can count on SEEK Careers/Staffing, Inc. Since 1971, our professional staffing consultants have been Servicing Your Success®. You’ll find that the process is thorough and that your experience is personalized.

SEEK Careers/Staffing is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, genetic, military status or any other basis prohibited by federal, state, or local law.

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