Purchasing / Office Assistant

Hartford, WI 53027

Posted: 03/02/2023 Employment Type: Office Assignment to Hire Industry: Office Job Number: 4295295176 Pay Rate: $16.01/ hour

Job Description

Purchasing / Office Assistant
An office assistant position in a comfortable environment for a great local construction/roofing company!

Position Purchasing - Office Assistant
Job Location Hartford, WI
Starting Date Immediate Start
Employment Term Temp-to-Hire or possible Direct Hire
Employment Type Full-Time
Work Hours (Shift) 1st Shift (7am-3: 30pm or 8am-4: 30pm)
Star ting Pay Depends on Experience, $16-20 per hour

Purchasing Responsibilities:

  • Assist Production/Purchasing Support Assist Office Administrator and Management.
  • Set Appointments
  • Evaluate all purchase acquisitions and purchase orders on regular basis and develop implementation strategies for all programs and provide optimal level of customer services and prepare all reports to identify cost cutting initiatives.
  • Manage all communication for purchase orders with vendors and analyze all communication for same and resolve all purchase issues and coordinate with accounts payable department to process all invoices.
  • Design all purchase orders for all stock and non-stock items and ensure timely delivery of all products and administer all vendor performance and facilitate corrective actions as required.
  • Analyze all vendor invoices and evaluate it with all quantity received and manage inventory of all items and recommend elimination of all out of stocks and develop all purchase orders and assign appropriate purchase order for same.
  • Maintain records of all purchase order and associate documents for all processes and maintain knowledge on all open order and its status and provide assistance to all purchasing staff and manage all calls for purchasing and delivery schedule.

Accounts Receivable Responsibilities:

  • Maintain up-to-date billing system
  • Generate and send out invoices
  • Follow up on, collect and allocate payments
  • Carry out billing, collection and reporting activities according to specific deadlines
  • Perform account reconciliations

Keywords: Purchasing, Accounts Receivable, Appointments, Scheduler, customer service, administrative assistant, office manager
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